Settings
How to configure the Grassroots 360 Admin Panel settings, including site theme, social media links, email configuration, and scheduled tasks.
Site & Theme Settings
1
Navigate to Site & Theme Settings
From the Admin Panel, click Settings in the left-hand navigation, then select Site & Theme. This page contains all the core configuration for your club's website and admin panel appearance.
Changes made here affect how your club's public-facing website looks and the general information displayed to visitors and members.
2
Configure General site settings
In the General section, enter your club's Base URL and Address details (Address Line 1, Address Line 2, Town/City, County, and Post/Zip Code). These details are used throughout the system and on printed materials.
Make sure the address is accurate as it may appear on correspondence sent to members and on shipping labels for shop orders.
3
Configure Shop settings
In the Shop section, you can enable an External Shop and enter its URL if your club uses a third-party shop instead of the built-in shop. You can also configure the Service Charge (enable it and set the amount) and the Shipping Label Logo URL and return address for parcels.
4
Configure Website details
In the Website section, enter your Club Name, Club Description, and your club's Main Logo URL. You can also configure the three Fleurette sections (A, B, and C) which display feature text and images on your club's public homepage.
The Club Description supports rich text formatting. Use it to tell your club's story in a clear and engaging way for prospective members and parents.
5
Configure Analytics
In the Analytics section, enter your Google Analytics tracking ID to enable website traffic reporting through Google Analytics.
You will need a Google Analytics account and a tracking ID (starting with "G-" for GA4) to use this feature.
6
Configure Theme colours
In the Theme section, customise the colour scheme of your club's website by setting the NavBar Color, Main Body Background Color, Footer Background Color, Main Text Color, Heading Bar Color, and Footer Text Color.
Use your club's brand colours to give your website a consistent and professional appearance.
7
Configure Stripe payment settings
In the Stripe Settings section, enter your Stripe API Key (secret key) and Stripe Public Key. These are required to process online subscription and shop payments through Stripe.
Your Stripe API keys can be found in your Stripe Dashboard under Developers → API Keys. Keep your secret key confidential — never share it publicly.
8
Save your changes
Each settings group has its own Save button. After making changes in a section, click the corresponding Save button to apply them.
Changes are applied immediately after saving. Always review your public-facing website after making theme or content changes to ensure everything looks correct.
Social Media Settings
1
Navigate to Social Media Settings
From the Settings section, click Social Media. This page displays all social media platforms currently linked to your club.
Linked social media platforms may appear on your club's public website, allowing members and visitors to find and follow your club's social profiles.
2
View linked platforms
The page lists all currently linked social media accounts, showing the Platform name (e.g. Facebook, X) and the associated URL. For example: Facebook at https://www.facebook.com/yourclub.
3
Add a new social media platform
Click the Create button to add a new social media link. Enter the platform name and the full URL of your club's profile page on that platform, then save.
Always enter the full URL including "https://" to ensure the link works correctly.
4
Delete a social media link
To remove a social media platform, click the Delete button next to the entry you wish to remove. A confirmation prompt will appear — click Yes to confirm the deletion.
Deleting a social media link removes it from your club's website immediately. This cannot be undone, but you can re-add it at any time.
Email Settings
1
Navigate to Email Settings
From the Settings section, click Email. This page allows you to configure which email addresses receive automated system notifications for key club events.
These settings ensure the right people in your club are automatically kept informed when important actions occur, such as a new enquiry or a subscription status change.
2
Set Expense Report Recipients
In the Expense Report Recipients field, enter a comma-separated list of email addresses for the people who should receive automated expense report notifications — typically your club treasurer or finance officer.
Example: [email protected], [email protected]
3
Set Game Sanction Recipients
In the Game Sanction Recipients field, enter the email addresses of those who should receive notifications when a game sanctioning request is submitted.
Game sanctioning requests are typically reviewed by your club secretary or the person responsible for fixture administration.
4
Set Subs Update Recipients
In the Subs Update Recipients field, enter the email addresses of those who should be notified when a subscription status changes — for example when a subscription is created, cancelled, or updated.
This is useful for keeping your treasurer informed of subscription activity without them needing to log in to the admin panel.
5
Set Enquiry Email Recipients
In the Enquiry Email Recipients field, enter the email addresses of those who should receive notifications when a new enquiry is submitted via your club's website contact form.
Typically this would be your club secretary or whoever is responsible for responding to new member enquiries.
6
Save your Email Settings
Once all recipient fields are filled in correctly, click Submit to save your email settings.
You can update these recipients at any time — for example, if a committee role changes hands. Keeping them up to date ensures notifications always reach the right person.
Schedules Settings
1
Navigate to Schedules Settings
From the Settings section, click Schedules. This page allows you to configure automated scheduled tasks that run in the background to keep your club's data up to date.
Scheduled tasks run automatically at defined intervals, reducing the need for manual administration of routine processes.
2
Review existing scheduled tasks
The Schedules page lists any automated tasks configured for your club, such as subscription payment retries, email reminders, or data synchronisation tasks. Review the list to understand what is currently running.
3
Configure or update a schedule
To modify a scheduled task, select it from the list and update its settings — such as the frequency it runs or whether it is enabled or disabled. Save your changes when done.
Be careful when changing the frequency of automated tasks. Running them too frequently may create unnecessary system load, while running them too infrequently could delay important actions like subscription payment retries.